HR prepares an employment contract, amendment or termination document from a template, the document passes the set approval chain and is completed by signing with the internal e-signature or by uploading a signed file. The qualified e-signature connector (Dokobit) is in development.
Main details
| # | Approver | Role | Status | Date |
|---|---|---|---|---|
| 1 | Rasa Kazlauskienė | hr_lead | Approved | 2026-09-02 |
| 2 | Tomas Petraitis | manager | Approved | 2026-09-03 |
| 3 | Karolis Šimkus | director | Approved | 2026-09-04 |
| Role | Signer | Status | Date | File |
|---|---|---|---|---|
| Employee | Eglė Vaitkutė | Awaiting signature | — | — |
| Manager | Karolis Šimkus | Awaiting signature | — | — |
| Time | User | Action |
|---|---|---|
| 2026-09-04 14:22 | Karolis Šimkus | Approved · sent for signing |
| 2026-09-03 10:41 | Tomas Petraitis | Approved in the approval sequence |
| 2026-09-02 09:15 | Rasa Kazlauskienė | Submitted for approval · PDF generated |
Key functions and business benefits
A managed contract, amendment and termination process – with approvals and e-signature.
- 01DOCX templatesDocuments are generated from standardised templates with data from the employee record – less manual copying and fewer errors.
- 02Configurable approvalsThe default approval sequence is the direct manager; HR can add further approvers, for example the director.
- 03Status managementDraft, submitted, approved, being signed, signed or cancelled – a clear path for everyone involved.
- 04Signing and the Dokobit connectorThe signed document stays in the same history – no separate tracking sheet is needed. The qualified e-signature connector (Dokobit) is in development and will be enabled after testing.
- 05Manual PDF pathIf e-signature is not used, an already signed document is uploaded – and stays in the same history.
The flow
From template to signature – without a separate tracking sheet.
- 01Draft from templateData from the employee record, DOCX template
- 02Approval chainManager; if needed, further approvers, e.g. the director
- 03SigningInternal e-signature or an uploaded signed file
- 04SignedThe signed document is locked and the history stays in the record
- 05In the employee recordContract, amendments and termination – one history
The point
Not “it generates DOCX”. A standardised path for a legal and HR document that cuts manual coordination between HR, managers and the employee – and leaves a traceable history.
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