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Not just a file store. A managed document lifecycle.

The PDVS DMS/QMS module manages the document code, official versions and internal revisions, review, comments, approval, registration, publishing, validity and employee acknowledgement. Every decision leaves a traceable history.

Book a demoThe document lifecycle
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Key functions and business benefits

For policies, procedures, instructions and quality documentation.

  1. 01Permanent document codeThe document keeps its identity across all versions and revisions – links and the register never go stale.
  2. 02Versions and revisionsOfficial V1, V2 and internal R1, R2 revisions separate the draft from the approved version.
  3. 03Frozen review copyThe reviewer looks at a specific DOCX/PDF copy; a later revision cannot silently change what has already been reviewed.
  4. 04PDF annotations and commentsComments are anchored in the review PDF copy and stay linked to the review round and the specific revision.
  5. 05Approval auditThe decision, time, user, IP, browser and the file checksum are recorded.
  6. 06Registration and publishingAfter approval the document becomes official and is managed by validity and review dates.
  7. 07Acknowledgement campaignsYou define the employees who must acknowledge; the recipient list is fixed when the campaign starts.
  8. 08QMS matrix and registerCentralised information about controlled documents and metadata; acknowledgement sheets can be exported for audits.
  9. 09Multi-company scopeA document can apply to the whole group of companies or to selected companies, and the register can be filtered by company; access is set by folder, department, position and role.

The flow

The document lifecycle – from code to acknowledgement.

  1. 01CodePermanent identity, owner, type
  2. 02RevisionInternal R1, R2… – drafting and comments
  3. 03ReviewFrozen copy, PDF annotations, comments
  4. 04ApprovalDecision with time, user, IP and checksum
  5. 05Register and publishingOfficial version V, validity and review dates
  6. 06AcknowledgementCampaign, fixed recipient list, exportable sheets
System view · demo data
System view · demo data

The point

The document code, versions, review and approval records and acknowledgement campaigns are kept in one place, so the quality manager can show which version is in force and who has read it.

Related solutions

M-04

Employment documents

Contracts, amendments, terminations, approval chains, signing (internal e-signature or upload of a signed file).

Read more → SEC

Security

2FA, roles and object-level access, audit log, sign-in control, IP protection, encryption.

Read more → M-01

People management

Employee profiles, structure, absences, balances, deadlines and the HR overview.

Read more →

Next step

From features – to your real process.

The best next step is a short demo built around a process and roles you choose. That way we show not theoretical features but the concrete flow between an employee, a manager and the responsible department.

Book a demo All solutions → Remote · with your own process · no commitment